HR and Administration Specialist

Hi there!

We’re Neontri – a leading provider of custom software solutions and talent management services, with over 120 experts. We specialize in two core areas:

• Building custom systems for our clients (often from scratch or with entirely new functionalities), mostly in the finance, banking, fintech, and e-commerce sectors – though not exclusively 🙂
• Connecting top talent with the right opportunities, supporting clients in recruiting specialists and helping candidates find roles that best match their skills (body leasing).

Why work with us?

1. We have solid experience delivering large, complex projects. Millions of users interact daily with applications we help build.
2. Most projects are long-term and remote-friendly. We prioritize relationships, organizing team-building events (like Mexican nights) and engaging in charity initiatives.
3. Our work culture is based on honesty, trust, collaboration, and strong relationships. We work in small, mixed-seniority teams.

About the role:

We’re currently looking for an HR and Administration Specialist for one of our clients.

Project scope:

You will be responsible for the full range of HR operations, ensuring smooth HR processes, compliance with regulations, and making a real impact on career paths within the organization. If you have experience in HR operations, immigration processes, and employee benefits – we’d love to hear from you!

Work mode: Hybrid (Warsaw)

Your responsibilities:

• Managing daily HR operations
• Maintaining employee records (including personal data, employment contracts, and other HR documents)
• Ensuring compliance with local labor laws and regulations
• Developing and implementing HR policies and procedures to improve efficiency
• Handling employee inquiries and providing support on HR-related matters
• Overseeing onboarding and offboarding processes
• Supporting the administration of employee benefits and ensuring timely, accurate processing
• Preparing and managing visa applications, work permits, and other immigration documents
• Coordinating with external immigration consultants and legal advisors to support employees
• Collaborating with other teams on various HR-related projects

Recruitment process:

There are two steps:

1. A short phone call with our HR team (~20 minutes)
2. An online technical interview with the client (~1 hour),including experience-related questions and a short recruitment task

Apply if you have:

• 5–7 years of experience in HR in a multicultural environment with a large number of employees
• Strong knowledge of labor law, HR regulations, procedures, and best practices
• Excellent organizational and communication skills
• Fluency in both Polish and English

What do we offer?

• B2B contract or employment contract (UoP)
• Fully covered LUX MED private healthcare
• Training budget

Want to learn more? Apply now! 😊